The project management system is a modern management software that helps companies to conduct scientific and precise analysis and management of human resources, products, finances, processes and projects so that work projects can be successfully completed according to predetermined cost, schedule and quality. Collect, synthesize, and distribute input and output from the project management process. I. Definition of project management system The project management system is to help enterprises to conduct scientific and precise analysis and management of human resources, products, finances, processes and projects, so that work projects can be successfully completed according to the predetermined cost, schedule and quality. Modern management software for collecting, synthesizing, and distributing input and output from project management processes.
The traditional project management system includes functional modules such as time schedule, cost control, resource scheduling and graphical report output. However, from the content of project management, the project management system should also include overall management, scope management, and time management. Cost management, quality management, human resource management, risk management, procurement management, commitment management, iterative management, and business (contract) management.
II. Project Management Overview Project management is an emerging management discipline based on modern management. It controls financial control, human resource management, risk control, quality management, and information technology management (communication management) in enterprise management. Procurement and other effective integration, in order to achieve efficient, high-quality, low-cost completion of various internal work or projects. Project management has now become a "golden career" after the MBA.
Third, the project management system overview
With the advent of microcomputers and the speed of computing, project management technology has also prospered since the 1980s, and a large number of project management software systems have emerged.
According to different management objects, the project management system can be divided into: 1 schedule management; 2 contract management; 3 risk management; 4 investment management software.
According to different levels of implementation of improving management efficiency and realizing data/information sharing, it can be divided into:
1. One or more project management tools, such as schedule management, quality management, contract management, expense management, or a combination thereof;
2. It has analysis, forecasting and early warning functions in terms of schedule management, expense management and risk management;
3. Realized the network management and virtualization of project management, realized the Web-based project management system and even the enterprise-level project management software or information system, the enterprise-level project management information system facilitates the collaborative work of project management, and the real-time dynamic management of data/information Support online support for project management work in various information repositories related to enterprise/project management.
Foreign project management systems include: Primavera P3, Artemis Viewer, NIKU Open WorkBench, Welcom OpenPlan, etc. These softwares are suitable for project management of large and complex projects; and Sciforma's ProjectScheduler (PS), Primavera's SureTrak, Microsoft's Project, and IMSI's TurboProject are software for small and medium-sized project management.
According to different system management functions and classifications, the price difference of various project management systems is also large, ranging from tens of thousands to hundreds of thousands of yuan. The price of a system suitable for small and medium-sized projects is generally only tens of thousands of yuan, and the price of software suitable for large and complex projects is hundreds of thousands to several million yuan. Large financial companies with strong financial resources may give priority to foreign brands. SMEs generally don't have that much budget. In recent years, a number of newcomers with a keen sense of the market have developed a project management system. Such as the 8thmanage project management system rated by Gartner as the coolest supplier, the project management system developed by local enterprises is more flexible than the national software. Compared with large software vendors, such products are more flexible and customizable. Enterprise molding products are powerful, but not all features are suitable for every business, and if they need to be customized, they are more expensive and time consuming.
Fourth, the reason for the failure of the system
1. Know the misunderstanding.
Many companies have a certain degree of blindness from selection, business, to organizational implementation. Few corporate decision makers fully realize that the system is a management project, not just an IT technology project. Many companies do not seriously analyze the current situation of the project and the problems in project management. They do not set realistic implementation targets, and the expectations of the PM system are either too high or too low. Because the system involves a lot of IT expertise, many enterprise managers are afraid of this, often let IT professional and technical personnel to lead the selection, lack of management height in software selection, supplier selection, implementer inspection, etc. Lack of forward-looking, and even many companies mistakenly believe that all suppliers have similar solutions, so they mainly look at product features, price, and neglect of the most important and fundamental: whether to analyze and solve enterprise management problems. The consulting ability and implementation experience of using software products to improve efficiency, of course, the training system to realize knowledge and skill transfer, the long-term maintenance and effective service ability after the system is online, and so on.
2. The foundation is not solid.
The successful implementation of the project management system often requires the enterprise to have a certain foundation. The first is the data foundation. The original data needs to be standardized and unified according to the requirements of the business development and the requirements of information management. However, many companies are not prepared for the tedious and time-consuming basic data sorting work, and it is difficult to implement the most suitable department; secondly, the management foundation, including whether the process is smooth, whether the regulations and assessments are reasonable, the execution of project members, etc. The management foundation is not only the basis of the advanced management concept contained in the project management system, but also the premise of ensuring its successful implementation. The third is the personnel foundation, including the understanding of the system by the decision-making level and the grassroots management personnel, and the psychology of accepting management changes. Prepare and so on. In the implementation process of ERP projects, many enterprises do not accept time and effort to organize normative basic data, do not recognize the implementation consultants' optimization suggestions for business process, and even some grassroots managers refuse to use the system to handle business, and so on.
3. The method is inadequate.
The selection of some enterprises is mainly led by IT technicians. They are very concerned about the implementation technology and product functions of the system. They are very concerned about the advancement and completeness of the software. They often ignore the "what problem to solve? To improve the efficiency of those aspects? The most important selection requirements, such as what kind of management objectives are achieved. The failure and unsuccessfulness of many ERP projects is actually predictable from the determination of the enterprise selection method. SMEs should not use bidding to select models, because the main purpose of bidding is to compare prices, apply to those that are more standardized, can clearly define boundaries, are not easy to produce derogatory understanding, and can be easily and quantitatively and qualitatively scored. Compare the judged goods or projects, and the enterprise's understanding of the project management system, the definition of its own problems, the expectations of management objectives, the processing logic and methodological models involved in very IT technology, and the specific content and difficulty of implementation. It is difficult to compare with a certain model, especially the enterprise experience, implementation experience, support team, knowledge base content, resource coordination efficiency, personal and team enthusiasm of the implementer and on-site implementation consultant, etc. The evaluation system is reflected, so it is difficult to carry out a meaningful "compliance" for a project management system to be implemented! Since it is not comparable, the only thing left is "price comparison". The direct consequence of the price comparison is the supplier and Implementers have low value matching of implementation resources!
4. The measures are not in place.
Many companies' “top leaders†do not directly lead or participate in the implementation of project management software, and the high-level driving force is not enough; some “top leaders†are very determined, but there is no effective method and measure for long-term lack of execution, and the middle-level push Lack of power; in the early stage of implementation, a large number of complex basic data compilation is not mentally prepared, it is difficult to implement to specific responsible departments; excessively believe and rely on existing business processes and management methods, and is unwilling to carry out necessary according to system management logic Business process optimization; the implementation process of the system is continuous or discontinuous, or the management measures are not matched; the dynamic data of the business site cannot be collected in a timely, accurate and effective manner; The supporting measures in the implementation process are not strong and not in place, which is also an important reason for the delay and even failure of the project management system.
V. Selection criteria for the project management system
Here are some factors to consider when purchasing a project management package. Depending on your individual needs, some of the following factors may be more important or less important to you than others.
1. capacity
Consider the amount of data the system can hold, and determine whether the system can handle the number of projects you are expecting, the number of resources that are expected to be needed, and the number of projects that are expected to be managed simultaneously.
2. Operational simplicity
This is usually the case regardless of which package you choose. Mainly consider the system's "viewing" and "feeling" effects, menu structure, available shortcut keys, display, information capacity per display, ease of data entry, ease of data modification, ease of report drawing, The quality of the printout and the ease with which the system is operating.
4. Available features
It is important to consider whether the system has the various functions required for project organization. For example, does the program include a working analysis structure and Gantt charts and network diagrams? Can the system sort and filter information, monitor budgets, generate customized schedules, and assist with tracking and control? Can it check out the misconfiguration of resources and help solve them?
5. Compatibility with other systems
In today's digital society, a large number of electronic systems are becoming more unified. If your work environment is stored in various places, such as databases and spreadsheets, pay special attention to the compatibility of project management software. Some systems can only be most basicly unified with a few common software packages, while others can be integrated with distributed databases and even objects to the database. In addition, the ability of project management software to transfer information to word processing and graphics packages via e-mail will also affect your decision making.
6. Installation requirements
The main considerations of running project management software on computer hardware and software are: memory, hard disk space capacity, processing speed and capability, graphics display type, print settings, and operating system.
7. Report function
The main difference between the various project management software systems is the type and number of reports they provide. Some systems have only basic plans, schedules, and cost reports, while others have extensive settings that provide reports on individual tasks, resources, actual costs, commitments, work processes, and more. In addition, some systems are more customizable. Reporting should be given a high priority because most users are very focused on software that generates a wide range of convincing reports.
8. Whether to support secondary development is to expand the functions of existing software products or to combine extended functions according to special needs. Different industries, the business process of the enterprise is not the same, no software system is universally applicable. Under such a premise, whether the enterprise can flexibly accept customization, whether it supports secondary development is particularly important.
9. Dealer support
Pay special attention to whether the dealer or retailer provides technical support, support fees, and the dealer's reputation.
Http://news.chinawj.com.cn Editor: (Hardware Business Network Information Center) http://news.chinawj.com.cn
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